Virtual office in the Netherlands

A virtual office gives a Dutch company owned from abroad a business address in the Netherlands without renting a desk. The address can serve as the registered office, receive post from the trade register, the tax authority and the bank, and appear on invoices and the company’s website. Some packages add mail scanning, a meeting room by the hour or a local phone line answered in the company’s name.

Firms offering virtual office services in the Netherlands

What to ask a virtual office provider

Ask whether the address can be registered as the company’s official address at the trade register, and whether the provider confirms that in writing. Ask how quickly it scans and forwards letters, since Dutch tax and registry deadlines often start from the date on the letter. Find out whether the address is accepted by the banks you plan to use, what happens to post when the contract ends, and whether a meeting room is available when you visit. If the provider also offers other services with the address, ask whether it holds a licence from De Nederlandsche Bank: DNB lists providing an address together with additional activities among the trust services that need one.

Firms on Accountanty

Accountanty lists 16 firms that offer a virtual office in the Netherlands: 11 corporate service providers, four accounting firms and one law firm. Ten are small, three medium-sized and three in large networks. Thirteen are in Amsterdam, two in Rotterdam and one in Hoofddorp. The registration steps are explained on the Netherlands guide, and the company records side on corporate secretarial in the Netherlands.

Frequently asked questions

Can a virtual office be a Dutch company's registered address?

Often it can, but confirm it with the provider in writing before you register the company. Ask whether the address has been accepted by the trade register and by the banks you plan to approach.

How is post handled with a Dutch virtual office?

Most providers scan letters and send them by e-mail, and forward originals on request. Ask how fast scanning happens, since many official deadlines in the Netherlands run from the date on the letter.

Where are virtual office providers in the Netherlands?

Of the 16 firms on Accountanty that offer a virtual office in the Netherlands, 13 are in Amsterdam, two in Rotterdam and one in Hoofddorp. Eleven of them are corporate service providers.

Other services in the Netherlands

Accountants by city in the Netherlands

Setting up a company in the Netherlands: the guide and every firm

General information, not legal or tax advice. Rules, rates and fees change: check them with the official sources linked on this page or with a qualified adviser before you act.